Top 3 Program Management Software Features Your Organization Can’t Do Without

In today’s fast-paced and dynamic federal, state, and locally funded environments, program management and reporting software is a must for busy teams. But it’s truly not a “set it and forget it” situation.

Complex and large-scale infrastructure, construction, and disaster recovery programs require a system that can help teams across the organization document and report every milestone while complying with record-keeping requirements. 

Publicly funded program requirements often shift during the lifecycle of implementation, and stakeholder needs incrementally change over time. A good program management software must be able to adapt. But beyond adaptability, many organizations are left wondering what constitutes a “good” system and how they compare to other offerings in the market.

Whether your organization has a legacy system or needs to build one from the ground up, here are the top three must-have features of any program management software when managing large-scale projects and avoiding risks:

1. Scalability & Quick Launch Capability

When a disaster strikes, there is no time to lose. Look for a system that can get your project teams started right away and then continue to configure based on specific needs as you go. A program management system built for responsiveness requires little training upfront because it is intuitive.

For example, after a major storm, you should be able to collect and store basic survivor data for immediate needs. But, as the recovery process continues and federal funding options become available, you should have the ability to layer in more complex data collection tasks and rules and be able to report on project status according to the requirements of that funding source.

2. System Auditability

The beauty of workflow software today is its ease of use for project teams in the office and the field. But, there are major risks involved if you don’t have a secure means to lock down permissions, document rules for data access, and track changes at every step.

Prevent theft or the misuse of funds – and the heavy penalties that can ensue – by making sure your software provides a clear and enforceable means to set user permissions and generate audit logs. Should an audit raise questions about an invoice, or a claim arise over a change order, you are prepared to respond with clear and transparent information documenting the events that occurred and when.

3. Data Accessibility

In heavily scrutinized programs, the accessibility to your data is key to generating reports that satisfy stakeholders and regulators. It is very common for program data to exist in multiple formats and systems. But it should not be impossible to pull that data and structure it to generate transparent enterprise reporting and program-wide key performance indicators (KPIs).

A good system will make it easy to access your data, allowing you to store it in a data warehouse with data from other sources to provide that full enterprise reporting capability. 

With so much at stake in a large-scale project, avoid unnecessary risks or funding clawbacks by making sure your software is easy to use, intuitive, and auditable with your data readily accessible.

About Us

Projexis™ is a SaaS no-code agile program management and reporting tool with the power to deliver program workflow efficiency, speed, and accuracy to large-scale infrastructure, construction, and disaster recovery projects.

Our innovative system has been successfully used in complex case management projects across the country, such as the U.S. Virgin Island Emergency Rental Assistance Program, U.S.  Virgin Islands Housing  Recovery STEP Program, New York City’s Build it Back Program, Louisiana’s Restore Louisiana Program, North Carolina STEP Program, Deepwater Horizon Economic and Property Damage Settlement Program, among others. 

Contact Us to learn more about how Projexis is streamlining workflows and driving productivity for stakeholders across government, education, healthcare, housing, utilities, transportation, and more.